Free Career Advice

Land that job with our free career advice.

Search Professional Jobs

Advance your Career with StaffPointe

Find Specialized Recruiters

Work with Experienced Recruiters

Career Advice from StaffPointe

Our free Career Advice section will put you ahead of the competition. We cover topics such as interviewing techniques, CV/resume tips, job search recommendations and more.

Saying Thank You the "Write" Way

In most cases, a Thank You letter or email is an easy, yet often overlooked step, in the post-interview process.

Benefits. A simple "Thank You" is an effective, simple way to show gratitude to a potential employer and distinguish yourself from other candidates, especially in a crowded job market. Since many job seekers never bother to follow up in this manner after an interview, this can be an additional way to increase your visibility and re-emphasize that you are interested in the position. Always remember to ask for a business card from the person doing the interview before leaving.

Form. A response either by letter (using paper stock identical to your CV or resume and including a signed signature below your name in type) is appropriate, as well as a response using email. Although communicating by mail can seem almost outdated in our technology driven world, a letter can still command attention, suggest thoughtfulness, and add a personalization that is difficult to convey through email. On the other hand, an email response will arrive instantaneously and may be the preferred method of contact, especially if the recipient travels frequently or a decision will be made about the position within a matter of days.

Personalize. Each letter or email that you send out should be personalized to the person or persons whom you interviewed with. If an HR Consultant, a Manager, and a potential Co-Worker interview you, be sure to send a personalized reply to all three. Make sure to not only personalize their name, but add personalized content as well.

Reiterate. You may choose to reference a few details that were discussed during the interview process and reinforce the perception that you are the best person for the job. This may also be a great time to highlight something of importance about yourself, your background, or your qualifications that you were not able to address in the interview, as well as any follow-up details you may have been asked to provide.

Be Brief. This one is simple - keep it short! A few well written paragraphs that take less than 10 or 20 seconds to read can leave a great impression. Anything much longer, and the impression left may not be what you had intended.

Personalize. Each letter or email that you send out should be personalized to the person or persons whom you interviewed with. If an HR Consultant, a Manager, and a potential Co-Worker interview you, be sure to send a personalized reply to all three. Make sure to not only personalize their name, but add personalized content as well.

Proofread. This should go without saying, but make certain your Thank You letter or email makes sense and is free of grammar and punctuation errors. It is vital to make sure there are no spelling mistakes, especially when using the recipient's name and name of the company. Resist the urge to rely on "spell check" for proofreading since it remains ineffective at distinguishing between correctly spelled words used incorrectly (i.e. to, two, or too?) and many other types of mistakes. If spelling or grammar is not your strong suit, have someone else scan your document thoroughly for errors.

Send It! Timing is important, so don't procrastinate. The window of opportunity for an interviewer to associate your response with what he or she remembers about you can be short, especially with multiple applicants. If sending a letter, compose and mail it the same day of the interview, if possible. When using email, send it a few minutes before office hours the following morning, giving the impression that you are "up early and ready for work!" and that showing appreciation is of high importance to you.

>>>NEXT ARTICLE: Examples

Advance Your Career

Sign up today and begin advancing your career! By working with StaffPointe, you will have access to a Professional Recruiter that specializes in your job search.